Mechanical Workshop Software

Software that is ready to help you take control of your mechanical workshop and promote profitability

Mechanical Workshop Software

 

Workshop Overview:

Why Choose Dr Smash.

Our Mechanical Workshop Software is designed to ensure that you have full control over each and every service conducted. Dr Smash ensures this is done in many ways, One of which is through the use of careful stock control, including Consumables tracking. We ensure accurate Job Cards are populated with not only your standard Service lines but also any additional item used as well, while ensuring that each item is pulled from stock and your stock levels are always kept up-to-date.

Over the last 25+ years Dr Smash has been developing, tweaking and expanding our Workshop Package to cover every aspect of your shops everyday challenges and keeping it in line with industry standards. This has been done by working closely with not only the big industry names but also the mechanical workshops that are just starting out. This allows our package to function efficiently and effectively at all productivity levels in a way that is simple but robust in controls.

We prides ourselves on our ability to customise our software setup to the needs of your Industry and more specifically each shops unique needs. Dr Smash allows the Owners to specify the way they wants their company to run, and is safe in the knowledge that their rules will be applied. While still allowing for the flexibility to make a profit.

What Does Dr Smash Actually Do?

Our Basic package allows you to take control of your core business, Conducting Services and in some cases over the counter sales of parts. We do this through an easy to use Quoting/Jobcard creation window which can be completed line by line or through quick Service selection EG: A Service, B Service, C service – writing up what is required in each type of service , pulling your part prices and standard labour rates through.

Our Job cards are automatically updated when consumables or stock items are taken out of stores and ensures that at the end of the day you are invoicing for every item that you have used, including your mark up ensuring you keep making your profit no matter how busy or forgetful you become. We do the thinking for you.

Our Mechanical Workshop Software comes in Three package sizes. All of which can be added to at anytime.

WorkshopAdminFull Control
Number Of Seats (Number of People Logged In At One Time)235
Installation and Training within SA
Quotes to Job Cards (Audatex Importing, Manage Insurance Info/Rates/Format Requirements, Document tracking (Photos/videos/PDF’s/Audatex), Quick Compiling for Standard Jobs, Keeps Record of each Stage of Quote (original, assessed, as jobbed)
Internal Messaging System
Company Diary
Tow In Control (Ensures all Tows are Invoiced out)
Invoicing and Debtors (Quick Creation and Management of Debtors Invoices, Age Analysis, etc.)
Creditors (Ability to automatically manage Creditors when linked with Stores, Age Analysis, Account Capping, Month End Pay-out Projections, etc.)
Stores and Consumable Management (Parts Ordering and Tracking(Job Specific), RFC’s, Major stock control, Outstanding Parts Tracking etc. Consumable Stock Control, Allocation to specific jobs/departments/employees, Quick Order Functions, Stock Low Function)
Customer Follow Up (Light stone/KA Smart, Ace, Manufacturer Reports, Etc.)
Booking In
Customer Care (SMS Module)
Admin Workflow Monitor
Employee Training Management System
Management Reports (Work In Progress, Profit Projections, Fuel Recon, Asset and Tool Control, etc.)
Major Stock Control
Payroll
Pastle Export
Financials (requires Pastel Export)
Online Back Up
Dashboard

The Basic Workshop Package contains the following, in brief:

Car Check In

Control and Show a cars position in the System

Vehicle Security Checks

Tow In Control

Keep records of your Tow ins

Invoice out separate Tow in

Link Tow in to job cards

Job Cards

Chassis and Engine Number Records

Details of Job

Details of customer

Parts Required

Requests

Internal Authorization & External (Owner) Authorization

Buying System

Requisitions, Ordering and Receiving

Keeps track of ex-factory parts

Parts tracking

Signing Creditor invoices off against the job

RFC System

Full Return for Credit Control

Consumables

Full Consumable Stores Control System

Requesting & Ordering

Issuing to a particular Job

Invoice out consumables

Order History

Track Wastage

Stock

Controls and Tracks New & S/H Stock

Assets & Tools

Controls and Tracks the assets and tools

Invoice System

All the loose ends tied up: Extras, RFC’s , Spares Costing for each job

Debtors System

With Intelligent Bank related Receipting, VAT, Sales

Real time Debtors Balances

Debtor  Month end Reports

Creditors System            

Easy Statement Reconciliation’s

Month End Vat Reports or Vat on Payments Made

Suppliers Outstanding Totals

Individual Suppliers monthly Purchases

Monitor                              

Overview of all vehicles under your control

Informs you of Workshop Status and Position, Admin or Spares Problems

Queries                               

Customers / Cars Job History

Old Jobs at a touch of a button